Click New E-mail Contact to create a brand new contact and add it as a member of that group. Click Save & Close to create the contact group - you can now start emailing this list! Bonus Tip: once a contact group is in a recipient field, you can click on the plus sign to expand that group into individual email addresses.
How to create distribution list from email recipients in Outlook?
In many cases, you might receive an email with multiple recipients which you want to add them to a distribution list in Outlook. Actually, Outlook provides you with no direct feature to do so. You need to create distribution list from email recipients with little tricks in Outlook. Please browse the below tutorial for detailed information.
Easily add contact group members from emails' senders or recipients in Outlook
Normally, we can copy a sender or a recipient from an email, and then add it as a contact group member with Add Members > From Address Book, and it seems no way to add multiple emails' multiple senders or recipients into a contact group in bulk. But, with the excellent Add to Groups feature of Kutools for Outlook, you can easily add multiple emails' senders or recipients into contacts groups in Outlook with several clicks only.
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Create distribution list from email recipients in Outlook
You can do as follows to create distribution list from email recipients in Outlook.
1. Get into the email folder and double click to open the email you want to create distribution list from the recipients.
2. Then click on a recipient on the To field and the right click it. Click Select All from the right-clicking menu. See screenshot:
3. Then all recipients in the To field are selected. Right click on them and click Copy in the right-clicking menu. Or you can just press Ctrl + C to copy the selected recipients.
4. Go back to the Outlook main interface, and click New Items > More Items > Contact Group in Outlook 2010 and 2013.
In Outlook 2007, click New > Distribution List.
5. Then a Contact Group window pops up. Please fill in the Name box and click Add Members > From Outlook Contacts under Contact Group tab in Outlook 2010 and 2013. See screenshot:
In Outlook 2007, click Select Members under Distribution List tab.
6. In the Select Members dialog box, press Ctrl + V keys to paste the selected recipients to the Members -> field. And click the OK button.
7. Then it returns to the Contact Group window, you will see the recipients are added inside.
Note:
If there are recipients exiting in the Cc field in the opened email and you want to add the Cc recipients to the distribution list. Please leave the Contact Group window opened, go back to the email and repeat the above 2, 3, 5, and 6 operations in order. After adding all the email recipients to the distribution list, please click the Save & Close button to save it.
8. If there are no Cc recipients in the email, please click the Save & Close button to finish the distribution list created.
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- BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
- Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
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Sending group emails can sometimes be more hassle than it’s worth, especially if you are new to the practice.
How to create a group email – 4 simple steps
If you have been manually selecting contacts every time you send out an email to several of your colleagues, stop right now.
GroupMail makes sending group emails in Outlook simple and takes away a lot of the hassle.
There are several different ways of sending group emails in Outlook with GroupMail depending on what edition you are using.
The first step for any edition involves managing your address book and creating contact groups. In the Personal Edition you can do this within Outlook and then export your contacts from a csv file and import them to GroupMail. Or you can create groups from scratch in GroupMail and manually add your contacts.
With the GroupMail Business Edition, it couldn’t be made simpler. This edition means less list maintenance, and more sophisticated features such as the ability to send personalised individual emails to one group.
To help get you started with sending group messages, we have put together four simple steps for sending a group email with GroupMail Business Edition.
1. Creating your group in Outlook
Creating contact groups can be time consuming but it is time worth investing as, in the long run, it will free up more minutes whenever you need to send a group message. Everyone has to start somewhere and once you have your address book organised, and your groups set up, the process of sending group emails will be much smoother from here. You can find out more on Microsoft’s own site: Create and edit a Contact Group.
2. Link GroupMail to your Outlook Address book
Once you have installed or upgraded to GroupMail Business Edition, you can now link GroupMail to your Outlook Address Book. The benefit of doing this is that you won’t need to export your contacts from a csv file and import into GroupMail; you will only need to maintain one mailing list. Therefore, any changes you make to your Outlook address book will automatically sync with GroupMail.
3. Install the GroupMail Outlook Toolbar
GroupMail’s Outlook Toolbar is exclusive to the GroupMail Business Edition. With the Outlook Toolbar you can launch GroupMail, create a new GroupMail message or forward a message to your GroupMail Group. To install the toolbar, close all programs then run the GroupMail installation. Select ‘Outlook Toolbar’ as the component you want to install. To continue with installation, click next. Open your Outlook once installation is complete, and you will notice the new GroupMail icons for the Toolbar show under ‘Add-Ins’. You can find out more about Using the GroupMail Outlook Toolbar here.
4. Create a new group message
Now that you have installed the GroupMail Outlook Toolbar, you can start creating fast, easy group messages under the Add-Ins in Outlook. Another great feature of the GroupMail Business Edition is that the Outlook Toolbar allows you add and delete recipients within your GroupMail groups from Outlook.
As always, if you have any questions or need some help along the way with sending group emails, don’t hesitate to contact our technical support team. Or, you can check out our video tutorials, and every Wednesday at 3.30pm, our live webinars.
You can download and try our free version of GroupMail here: download.